Digitalization simplifies the conditions for business development, attracts investment, and provides greater opportunities to meet the interests and protect the rights of consumers. This article will consider the Virtual Data Room as an optimal solution for business processes.
The opportunities for Data Room service
IT, in addition to being the biggest stimulus for simple and complex business operations, is actively penetrating every tangible industry segment to provide new and critical business offerings focused on the customer. One such proposition is a Virtual Data Room.
Data room is an archive that is accessible online. It contains sensitive data that can be viewed and edited at any time and from anywhere. Companies can use it to digitally send or save their confidential files. The virtual data room differs from a physical data room. Documents are available there at a fixed location.
A Digital Data Room can be reached in two different ways. One option is accessible via the web browser. The other option is a special VDR application. Calling up the files in the cloud in the browser provides a quick overview of all documents. The view of the content is very similar to the structure of a local hard drive.
With the help of Data Room providers, you can rent computing power and disk space over the Internet. The advantages of this approach are the availability and possibility of flexible scaling. When using cloud technologies, software and hardware are provided to the user as an Internet service.
The model of data protection in Data Room
The data room due diligence is a dynamic space for the safe storing of information. For the system, user data is constantly changing. The ability to read and write data depends on identity user authentication and access settings. The virtual machine may contain various user data that must be clearly controlled.
In this case, the system contacts the access control service to authenticate the request to the web service. The web service does not implement its own authentication scheme but delegates this task to an external server. After receiving confirmation of authenticity, the web service interacts with the Data Room to provide information.
Data availability means that users can use the data by exploiting the potential of virtual technologies. The model uses a three-layer protective structure of the system, each layer of which performs its own tasks to ensure data protection at all levels of the Data Room:
- the first layer is responsible for the authentication of users of digital certificates issued by the relevant authorities; manages user access codes;
- the second layer is responsible for encrypting user data as well as protecting user privacy in some way;
- the third one – the use of user data for fast restoration.
System-wide protection is the latest level of user data. With a three-tier structure, user authentication is used to ensure data integrity. If an illegal intrusion has occurred in the user authentication system and an unsafe user logs in into Data Room, file encryption and privacy protection can provide this level of protection. At this level, user data is encrypted if the access key was entered illegally. Due to the privacy protection function, a dangerous user will not be able to gain full access to information, which is very important for the protection of trade secrets of business users in a cloud computing environment. Finally, fast file layer recovery using the recovery algorithm allows user data to recover quickly even in the event of major damage.